Assistant

Job No: NP210
Location: Vancouver, BC

  • Exciting opportunity in a rewarding role with Nature's Path - 1 of Canada's Top Employers for 6 years in a row!
  • Be a part of a values-based organization with a mission to leave the earth better than we found it.
 

About the Opportunity

This role supports the Co-CEO & Founders by providing administrative expertise.  Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence.  This role is also required to maintain confidentiality and professionally interact with team members, management and the public.  Other duties shall be assigned as necessary.

Critical outcomes for this role include:

PERSONAL ADMIN (80%)

  • Is flexible to work weekends and evenings when required
  • Hold brief morning meetings to review the day & go over relevant information, schedules; have materials for review prepped prior to the meeting
  • Calendar management: Manage personal & work schedules, anticipate and address scheduling conflicts
  • Manage complex travel arrangements
  • Manage executive’s personal accounting; expenses, invoices, reporting, payables, and donations
  • Manage inquiries when at the office and working remotely
  • Manage executives’ private residence(s) by manages the work for the residence; renovations or service work, ensures routine maintenance is scheduled and schedules ad hoc work as needed
  • Plans and executes events and is the point of contact on site during events
  • Provide personal support; organizing daily lunches, general office or household tasks

EXECUTIVE SUPPORT (10%)

  • Review all documents, contracts, reports, and correspondence prepared for executive signatures for format and make edits as necessary
  • Capable of taking dictation and minutes
  • Deal with incoming email, faxes and post, often corresponding on behalf of the manager
  • Organize and attend meetings; ensure managers are well prepared for meetings
  • Answer all incoming calls; screening, assisting and referring where applicable
  • Works with & backs up the SVP’s Assistant when needed
  • Ensuring all visitors are welcomed and offered coffee, tea, or water
  • Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons

FACILITIES MANAGEMENT (10%):

  • Manage scheduling of work for business facilities; ensure that routine maintenance is scheduled
  • Ensure the facility operates smoothly on a daily basis
  • Perform equipment & building inspections
  • Work with general handyman on a weekly basis to perform tasks & jobs that fall under a general labour scope; log requests in maintenance book
  • Obtains quotes and places service providers
  • Ensures service providers are paid and that work is complete to satisfaction

Success in this role will require: 

Education

  • Post-secondary diploma preferable or relevant discipline, required.

Experience

  • At least 10 years of related experience in senior administrative / Executive level roles
  • Experience working with highly confidential information
  • Keen attention to detail
  • Proven organizational and time management skills
  • Demonstrated ability in key software applications such as Excel, Power Point, and Word.
  • Excellent communication and customer service skills
  • An individual who is extremely resourceful, adaptable and flexible
  • Ability to learn quickly and take ownership for tasks
  • Ability to maintain confidentiality and deal with issues in a diplomatic, mature and tactful manner
  • Has a valid drivers license and is comfortable driving in all conditions

 

 About Nature's Path

Nature’s Path is a sustainably-driven, deliciously-healthy organic food company that believes in "leaving the earth better than we found it". At Nature’s Path, we believe in the idea that you can come to work, and help make the world a better place in the same day. Nature’s Path has received numerous awards such as the Greenest Employer award, BC’s Top Employers award, and Financial Post’s Ten Best Companies to work for in Canada!

As a family-run, privately-owned company with locations in Canada and the U.S., our company was founded with strong entrepreneurial spirit and mission to leave the Earth better than we found it, which has become part of everything we do. Since our establishment in 1985, we have expanded to employ a team of over 600 employees in U.S. and Canada! Our company’s innovative brands include Nature’s Path, Love Crunch, Envirokidz and Que Pasa.

We are passionate about food that is good and good for you! Founded in 1985, Nature’s Path Foods is headquartered in Richmond, British Columbia, employing approximately 500 people at its facilities in both Canada and the United States. The family-owned company is the number one producer of organic breakfast foods and snacks sold in natural, specialty and retail grocery stores in 40 countries worldwide. The company’s innovative brands include Nature’s Path®, EnviroKidz™, and Que Pasa.  

Our goal is to be a trusted name for quality organic foods in every home– socially responsible, environmentally sustainable and financially viable. We believe that everyone should have access to delicious food that is both good for people and the planet. If you share our vision, please explore our opportunities and take the path to a new and exciting career! Visit Nature’s Path online at www.naturespath.com, join us on Facebook and follow us on Twitter.

Upon joining Nature's Path, you will become part of a vibrant team that contributes to bringing healthy, organic food to the world in a sustainable way. At Nature’s Path, we follow 5 core competencies and, as a result, strive to build a culture that is: performance driven, always improving, team focused, honourable and respectful, and sustainably and socially conscious.

 

We thank all applicants for their interest in Nature’s Path Foods; candidates selected for an interview will be contacted by Nature’s Path.   

 

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